ec Newsletter #35
Greetings from cloudy Gisborne!
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Working at “net-speed” – how not to overload your brain’s inbox
The web is getting to be nearly “real time” – that is with lots of the social media tools available (Twitter, Facebook, and News Feeds etc) as well as good old fashioned Email and Texts – the temptation is to interact with these tools when new messages come in – rather than get “real work” done.
The one true level playing field in business (and life…!) is that we all have the same amount of time in the day.
And how we use time is the one thing that we have full and total control over. Sure we have different calls on our time like deadlines at work, family pressures and the all important “me time” to rest the brain.
Let’s looks at some strategies – both technical and behavioural to get the best out of your daily allocation of interaction time.
Feeling pressured to answer those emails immediately can be very stressful, finding whole mornings (or afternoons) have disappeared at work or on the weekend can leave us feeling disheartened at the waste – and computers always seem to distort time in the evenings – what may be a quick “I’ll just check my friends pages” can turn into hours of time.
Using technology and some new habits can be very rewarding – more time to get through more work, less stress and a better outlook on life.
Oh – and more time to spend doing the things that you want to do – be it exercise, friends or family or other ways to de-stress.
The first element we’ll look at is email – The first thing to see to is to ask yourself “Am I the best person to be getting the emails…?”
You could have a number of staff and it may be a better to delegate the sales enquiry emails to someone else – or perhaps the accounts emails could go directly to the account person.
We can also setup for those clients that have their domain names with us – a single email address going to two people – this is a great way to ensure that things don’t “fall into the gaps”.
Ensure that you have anti-spam measures in place so you only get the see the real emails too
Many email programs allow you to set up rules to automatically place email messages into relevant folders under your inbox.
These rules can be great to put all of your unimportant but worthwhile newsletter subscriptions into their own folders away from client emails. In this way you can choose when to read the emails and you don’t feel you have to read them straight away.
You may choose to also set up rules for clients or projects to not only place the email into separate folder – but also you can choose to play a sound or change the cursor just for your important client or for emails that are to do with a particular project.
With email you may also consider changing the amount of time in between when new emails are checked and downloaded to your computer – I used to have mine on every 1 minute – but now have it set to 10 minutes – which gives me a little more time to concentrate on the task at hand.
I know some people that have it set to 2 hours or more to fit in with how they work – don’t panic – your out bound emails can still go out straight away – but this just reduces the new email to a more manageable time flow.
Similarly with Twitter you can have a third party program such as TweetDeck running on your computer and that keeps track of any direct messages and also you can set up saved searches for keywords, individual accounts or groups of friends.
In this way you can keep track of the important things to you now – rather then feeling that you need to read everything that comes through your Twitter account as it happens.
Information from News Web Sites
A great tool for getting content from RSS feeds into emails is http://www.feedburner.com/ – use this tool to take RSS news feeds from web pages or syndicated web sites and send you an email with a short précis of the item and a link through to the web site to view the full article.
Using this you don’t to wade through lots of pages on a web site.
Comments on your wall and by your friends are also available via RSS feed and so can also be delivered into your email inbox using Feedburner.
These can also be added onto your desktop using many freeware tools – although I think this would be too compelling to keep checking your friend’s movements…!
Your own Clipping Service
Keeping an eye on what is said about you or your company is very easy these days with Google Alerts service – See www.Google.com/Alerts/
This is a free service from Google and allows you to enter various phrases and when Google finds a page with those phrases on it will email you.
This is also a great way to keep in touch with what your peers (and competitors..!) are doing in your industry…
At this point in time – there isn’t a txt to email or txt to RSS feed that is cheap (or free) but watch what happens when Google Wave is launched…!
The E-C Toolset can display RSS feeds in the page for you, your web visitors or your logged in subscribers – please contact us with any questions on how to get this working to display feeds on your web site.
Also please do contact us with your thoughts on this newsletter and with any ideas on what you would like to see covered in the next newsletter.
We are using this tools for most new web sites – it acts as a reminder to social media users that they can interact with the pages on your web site using the social media tools of their choice.
So if they have a Facebook account they can link your web site to that account – if they use Twitter they can then comment on a page within your web site easily.
If you’d like us to add the AddThis button to every page on your web site then please contact us to add it into the template for your web site – or you can add it into each page of your web site using the E-C Toolset Editor
FREE e-c Toolset Webinars
Free E-C Toolset training Webinars - see www.ectoolset.com/help for date and times.
We have training webinars on alternate Tuesdays to the newsletter so they next one at 9:30am on Tuesday 13th of October.
This is in a question and answer format – if you’d like to come long please register on the web site and let us know ideas of what you would like us to cover.
Headphones with a microphone works best to participate but you can simply use your computer speakers and type questions in through the keyboard.
The format of the new E-C Toolset training Webinars is for you - our users - to run the session.
We want to know what you are finding hard to do using the toolset - and we'll step you through how to do it the best most time effective way.
We'll also be taking notes about what you are asking - and will look to improve the process - if there's a better way of achieving the end results - lets all work towards it...!
So do please make the time - we'll try and have these free webinars every two weeks (except where I end up having travel commitments - but I'll be training up the guys to take my place) - and we'll also look at having one after hours every so often - so let us know if you are keen - but can't make it to the 9:30 am webinars.
And if you don't know what a Webinar is - come along every Friday to our "Webinar about Webinars" - everything you need to know about how to participate in a Webinar - and how to hold your own...!
As always - email firstname.lastname@example.org with any comments or questions or feedback.
Also as everyone talks with clients - tell them we have the sessions every Tuesday - it's on the off week with the newsletter - so one week newsletter - next webinar and so on...
Have you seen the E-C Help section lately...?
It is available at www.ectoolset.com/help/
We've also archived these newsletters at www.ectoolset.com/news/
That's it for now - please do let us know what you think of the newsletter - and of the e-c toolset and thanks for your business...!
Cheers and thanks again